Task Force members include:
-
Diane Bruxvoort, University of North Texas (CRL Board of Directors)
-
Devin Savage, Illinois Institute of Technology (CRL Board of Directors)
- Kristina Rose, New York University (CRL Collections Services and Policy Committee)
- Qiana Johnson, Dartmouth College (CRL Collections Services and Policy Committee)
- Brian Vivier, University of Pennsylvania (CRL International Collections and Content Group)
- Guy Burak, New York University (CRL International Collections and Content Group)
- Kevin Merriman, Director of Global Collections (CRL staff)
- Amy Wood, Director of Discovery and Technology (CRL staff)
Task Force charge
Community Notes from Advisory Task Force Meetings
Monday , August 12, 2024
Attendees:
Regrets:
Notes (Kevin): Continue discussion of information sharing, reports from Finance and Administration and from General Counsel, Review draft of Task Force report
Action Items:
Monday, July 29, 2024
Attendees: Diane Bruxvoort, Devin Savage, Guy Burak, Kevin Merriman, Amy Wood
Regrets: Kristina Rose, Qiana Johnson
Notes (Kevin): Final review of document, prelminary discussion of information sharing, brainstorming metrics of success.
Action Item(s): none
Thursday, June 20, 2024
Attendees: Devin Savage, Kristina Rose, Guy Burak, Qiana Johnson, Kevin Merriman, Amy Wood
Regrets: Diane Bruxvoort, Brian Vivier
Notes (Kevin): The Global Collections Advisory Task Force met in a 90-minute meeting to complete a working draft of a proposed collections committee structure mentioned in the April 22 notes. This draft document will be cleaned up and presented for member review over the summer. Through the summer we work asynchronously on supporting documents per our charge. Discussion about possible funding scenarios such as central contingency funds and some centrally-funded subscriptions (formerly more common at CRL).
Action items: (Kevin) Speak with General Counsel and Finance to discuss feasiblity of fiscal sponsorships and draft report for review by Task Force. Clean the draft document of the committee charter for distributed review.
Monday, May 06, 2024
Attendees: Diane Bruxvoort, Devin Savage, Kristina Rose, Brian Vivier, Guy Burak, Qiana Johnson, Kevin Merriman, Amy Wood
Regrets: none
Notes (Kevin):
The Global Collections Advisory Task Force met to continue work on a draft proposal mentioned in our previous update. We will have an adjusted meeting schedule over the summer to accommodate member travel but will continue to provide updates per meeting.
Action items: (Kevin) Coordinate summer meeting schedule
Monday, April 22, 2024
Attendees: Diane Bruxvoort, Devin Savage, Kristina Rose, Brian Vivier, Guy Burak, Qiana Johnson, Kevin Merriman, Amy Wood
Regrets: none
Notes (Kevin):
This meeting was after the CRL Council of Voting Members Meeting, so we were able to discuss insights gathered during the meeting: Diane and Devin providing perspective from the Board and Brian, Amy, and Kevin reported back on the ICCG meeting and review of the draft document. The discussion considered these, and other observations brought forward by committee members within a framework bearing in mind the external impact on members involved in collection building and the internal impact on operations and CRL staff. We reaffirmed our earlier discussions leaning towards a committee structure for the Divisions to support the agency of collection building decision-making and the operational flexibility to ensure a high-level of service to members. The general assessment is that we are ready to craft a document for broader member review. We will also expand our communication plan to the members, acknowledging the letters to the Board of Directors, which we are considering in our work.
Action items:
Kevin will incorporate edits and feedback into the current version of the draft document.
(carried forward) Amy/Kevin will schedule longer “sprint” meetings for the group to wordsmith a version of the document for member review and comments.
Kevin will draft a letter to the membership for review by the TF and then dissemination, broadening our communication plan beyond publishing these meeting notes on the CRL website.
Monday, April 08, 2024
Attendees: Devin Savage, Kristina Rose, Brian Vivier, Guy Burak, Qiana Johnson, Kevin Merriman, Amy Wood, Greg Eow
Regrets: Diane Bruxvoort
Notes (Kevin):
Members reviewed a draft document for Global Collections Divisions and considered whether a section of CRL Bylaws for Division governance might be unnecessarily heavy governance as the work may be well served by Divisions structured as standing committees if we eliminate a separate membership fee to cover project budgets (which would now be allocated from CRL funds).
Action items:
Amy/Kevin will schedule longer “sprint” meetings for the group to wordsmith a version of the document for member review and comments.
Monday, March 25, 2024
Attendees: Diane Bruxvoort, Devin Savage, Kristina Rose, Brian Vivier, Guy Burak, Kevin Merriman, Amy Wood, Greg Eow
Notes:
Greg Eow joined the first part of the meeting. Eow discussed how the change in the Task Force charge extends the change management timeline to allow more community engagment in shaping outcomes, flexiblity in those outcomes, and an overall move at the speed of community approach. Eow noted that CRL needs to establish clarity on the legal relationship between the groups and CRL by the end of the Task Force timeline, and work to identify ways to orient group activities to CRL's core membership service model. The Task Force began discussions on draft governance documents and by-laws for CRL global collections.
Action items:
Members will review relevant documents and report to their respective constituencies.
Monday, March 11, 2024
Attendees: Diane Bruxvoort, Devin Savage, Kristina Rose, Qiana Johnson, Guy Burak, Kevin Merriman, Amy Wood
Notes:
The committee introduced themselves, decided group norms, confirmed communication responsibilities, reviewed the charge, and drafted the agenda for the next meeting. Decisions included having a round robin facilitator and note-taker as these roles inhibit full participation in conversation so the burden should not fall to one member.
Action items:
Members will review relevant documents and to report to their respective constituencies.